When staff members of the university are to engage in work outside of their ordinary university work duties ("additional service"), it is necessary to submit a prior request in writing and obtain the approval of the President. Therefore, if you intend to request additional service of a university staff member, please submit a written request according to the procedure stated below.
Procedure for making a request
Using the prescribed Letter of Request for Additional Service, fill in the necessary information and submit it to the department of the relevant staff member or to the Labor Affairs Unit, Staff Welfare Services Division, Department of General Affairs stated below.
To simplify administrative procedures, a reply in writing is not provided as a general rule. If you require a written reply to your request, please indicate that in your letter of request and be sure to enclose a return envelope or reply form without fail.
Please note that processing a request takes approximately one month; therefore, please allow sufficient time when submitting your request.
|Required information||Example of details to be filled in|
|1. Name, position and department of the person
to undertake the additional service
|XXXXX, Professor, Faculty of XXXXX / Graduate School of XXXXX, Associate Professor, XXXXX Center|
|2. Title of service requested||Lecturer for XXXXX academic conference
Adjudicator for XXXXX
|3. Details of service requested||To present a lecture at XXXXX academic conference
(Attach relevant materials, if any)
To adjudicate in XXXXX
|4. Duration of service||
From [mm/dd/yy](or date of acceptance) to [mm/dd/yy]
|5. Frequency / hours of service|| XX days during the period, XX hours a day.
On [date] from XX O'clock to XX O'clock
6. Remunerations, etc.
|Yes. 10,000 yen (1 day)|
|7. Place of service|| XXXXX Convention Center
8. Contact details of person responsiblefor the request
|Name of person responsible, name of department, address, telephone number, email|
Labor Affairs Unit, Staff Welfare Services Division
Department of General Affairs
1-33 Yayoicho Inage-ku, Chiba-shi
Chiba, Japan 263-8522
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